LSU Staff Senate Constitution
Louisiana State University and Agricultural and Mechanical College
The Louisiana State University and Agricultural and Mechanical College Staff Senate is made up of duly elected representatives from the staff employees of the University. To this end, the Staff Senate will:
• Promote and protect the welfare of the LSU staff to the extent that the Staff Senate policies are consonant with State Civil Service regulations, Bylaws and Regulations of the Board of Supervisors, University Policy Statements, and System Permanent Memorandum (PM), and do not impinge on the academic life of the University.
• Review policies proposed or previously adopted by others that may affect the welfare of the staff and make recommendations about these to the Chancellor.
• Promote the effective exchange of information between the LSU administration and staff.
• Propose and maintain programs to enhance the personal and professional well being of the staff, as well as encourage their vocational and educational development.
Within the bounds of this Constitution, the Staff Senate will have the authority to adopt bylaws, rules, and resolutions to fulfill its responsibilities. After adoption, all formal actions of the Staff Senate shall be forwarded to the Chancellor for review, recommendation, and approval.
Section 1: Representation
The LSU Staff Senate will represent all staff who are employed at least half-time and who have been with the University for a minimum of six consecutive months. Those represented must be in one of the following groups of employees as defined in the LSU Staff Handbook:
Unclassified Employees- Administrative officers and professional staff, as well as all non-faculty employees in positions exempt from the provisions of the State Civil Service System or from the Classified Service under the State Constitution.Classified Employees- All employees in positions covered by the provisions of the State Civil Service System.
Other Academic Employees - Part-time members of the academic staff and full-time members of the instructional staff below the rank of instructor, or equivalent; employees with academic responsibilities who do not hold faculty rank. This category includes associates, assistants, lecturer's, and coordinators not represented by the Faculty Senate, excluding students.
Section 2. Senate Membership
The LSU Staff senators will be elected by the various categories of nonfaculty employees, as defined by the University's Office of Human Resource Management.
There will be one senator representing every 100 employees, with a minimum of two senators from each category. If the final count is less than 100 but greater than 66, an additional senator will be elected from that category. No single category will have majority representation on the Staff Senate.
Re-evaluation of the representation process will take place at such a time as Staff Senate membership reaches 30.
Senators must be qualified as staff:
1. as defined under Article III, Section 1;
2. who are employed at least 75% effort;
3. who must have completed at least one year of continuous employment at LSU immediately prior to the qualifying date of the Staff Senate election.
b. Terms in Office
Senators will be elected for three-year terms. Terms of office will be staggered to ensure that one-third of the Staff Senate is elected each year.
c. Senate Officers
The Staff Senate will elect from its membership a President, a President-Elect, a Secretary, and two At-Large members. Each will be elected in accordance with the Staff Senate Bylaws.
Section 1: Regular Meetings
Regular meetings of the Staff Senate will be held monthly at a time and place specified by the Executive Committee, which is empowered to cancel or re-schedule meetings. With the exception of executive sessions, these meetings will be open to the public. Only members of the Staff Senate or their proxies and invited speakers will be eligible to speak.
A simple majority of the membership of the Staff Senate will constitute a quorum. Each member of the Staff Senate will have one vote. Voting by proxy is permitted.
Section 2: Special Meetings
Special meetings may be called by (a) the President; (b) the Executive Committee; (c) written petition of five senators; (d) telephoned requests of five senators. Special meetings will be open to the public, with the exception of executive sessions. Only members of the Senate and invited speakers will be eligible to speak.
Section 3: Agenda
Meetings of the Staff Senate will be governed by an agenda established by the Executive Committee.
Section 4. Release Time
Senators will be released from normal work duties without loss of pay or other benefits to attend official Staff Senate meetings.
Section 1: Executive Committee
The Executive Committee will consist of five voting members of the Staff Senate as follows: president, president-elect, secretary, and two at-large members. The past president will serve as ex-officio. The Executive Committee will establish standing committees as defined in Article VI of the Bylaws.
Section 2: Standing Committees
Standing committees will be established by the Executive Committee as defined in Article VI of the Bylaws. Any member of the University community may be invited to serve on a standing committee.
Section 3: Ad Hoc Committees
Additional committees may be established by the Executive Committee as needed. Any member of the University community may be invited to serve on an ad hoc committee.
Section 4: University Committees
The Staff Senate will request representation on, and appoint members to, University committees which affect the welfare of the staff and the University.
Section 5: Release Time
Committee members will be released from normal work duties (without loss of pay or other benefits) to attend official Executive, Standing, Ad Hoc, and University Committee meetings, and meetings with liaison groups dealing with items of concern to LSU and state employees.
This constitution will be considered ratified and official upon approval by a majority of the total votes cast by qualified staff members as defined in Article III, Section 1.
Section 1: Proposals
An amendment to this Constitution may be proposed either by the Staff Senate or by a petition signed by at least 100 qualified members and presented to the Staff Senate.
Section 2: Senate Approval
A proposed amendment must be introduced at least one month prior to being voted on. To pass, the proposed amendment must receive the vote of a simple majority of the senators present.
Section 3: Vote by Staff
An amendment approved by the Staff Senate will be submitted to the staff for a vote. To pass, the amendment must receive two-thirds of the votes cast by qualified staff members.
Section 4. Chancellor's Approval
An amendment which has been approved by the Staff Senate and qualified staff members will be submitted to the Chancellor for review and approval.
Ruth M Stevens, President, Staff Senate, May 26, 1993
William E Davis, Chancellor, Louisiana State University, May 31, 1993